Timetable

Click here for printable Timetable

Date Event / Deadline
July 30th. All presidents must be sure that RYLA is in their new budgets. All clubs must determine how many students they can send at $375 per student and how much they can contribute to the RYLA Scholarship fund.
July 30th. Presidents must assign a RYLA coordinator for their club. The RYLA coordinator’s contact information must be used when reserving spaces for your club. Contact information used on the reservation form will become main contact for all RYLA correspondence and notices.
September 30th. STUDENT SPACE RESERVATIONS: Online Space Reservations to be completed and payments mailed in to RYLA District Staff. Address for mailing is given at the end of the online reservation process. Club Space Reservations

Your Club may reserve as many spaces as your budget allows, however, only SIX SPACES will be allocated until registrations are closed. Should spaces remain, after closure, you will be notified of your final count.

October 31st. Club level RYLA coordinators should contact high schools, interact clubs, Scouting organizations, churches, Junior Achievement and community athletic programs in an effort to introduce RYLA to prospective candidates.

VOLUNTEERS are encouraged to register online. Please be advised that not all registered volunteers are guaranteed placement. There are limited spaces and efforts are made to balance new volunteers with seasoned to ensure a successful experience. Deadline for registration is February 15.

November 15th. All prospective candidates should be identified and interviews should be scheduled.
November 30th. All RYLA interviews should be completed. All final selections should be made. Both selected students and 1st alternates should be informed in writing.
December 30th. LIST OF STUDENTS & ALTERNATES TO RYLA Admin. Coordinators to send list of selections and alternate names to admin@ryla5240.org.
January 31st. RYLA coordinator should be sure that all selected RYLA candidates have completed their online registration and are obtaining signatures for their consent forms.
February 15th. STUDENT CONSENT FORMS: All required parent signatures should be sent in. It is the duty of the Club Level RYLA coordinator to follow up with students to ensure all parent forms are received by RYLA District staff. Coordinators will be notified, by email, of any missing forms. (Registration is NOT complete until all forms are turned in).
February 15th. RYLA CAMP VOLUNTEERS ONLINE REGISTRATION: All Rotarians volunteering for RYLA must register online and acknowledge that they must attend a training day. Not everyone who volunteers is guaranteed to be called upon.
March 1st. All selected volunteers must have their background consent forms in.
April 19 – 22, 2018 Rotary District 5240 RYLA Event at Camp Ramah, Ojai, CA.
April 30th. All Club level RYLA chairpersons to invite their RYLA ambassadors to come and speak to their clubs as a thank you and a report on their experiences.

Please be advised, due to the high interest in RYLA participation the scheduled deadlines will be adhered to. Any clubs missing a set deadline risks losing spaces to those clubs who complete their tasks on schedule.